Roofing software · repairs · leak calls · maintenance plans
Roofing software
for the repair and maintenance side.
Leak calls, storm weeks and twice-yearly inspections on the buildings you look after. Dispatch the crew, document every roof section with photos, and let the invoice land in QuickBooks Online — built for the service side of roofing, not the replacement sale.
For roofing companies of 1–20 people whose work is repairs, leak calls and maintenance agreements, Repair-CRM keeps the service side simple: emergency calls dispatched to the nearest crew with GPS, photos and notes filed per roof section on each building’s record, spring and fall inspections generated from maintenance plans, and every job turned into an itemized QuickBooks Online invoice in one tap. $19–$179/month flat, rated 4.9/5 on Capterra. If most of your revenue is full replacements and insurance restoration, a roofing CRM built for sales and supplements fits better — we say which below.
Last updated: September 2026 · Describes the current shipping product.
What’s different about roofing
Roofing is two businesses — this software runs one of them
Replacement projects are sold, measured, ordered and built over weeks. Repair and maintenance work is dispatched, documented and invoiced in a day. Most roofing software is built for the first; Repair-CRM is built for the second.
The whole job, one flow
From leak call to QuickBooks invoice
A storm leak at a building on a maintenance plan: the call is dragged onto the board, the crew opens the building’s roof history on the phone — section B, flagged in the spring — patches the split seam, photographs every step, gets the facility manager’s signature, and the invoice is itemized in QuickBooks Online.
Harbor Warehouse
Leak over dock 3 · section B
Seam repair + drain flashing + 3.5h crew
One building on a maintenance plan: an inspection, a storm, a repair
How a six-person roofing company looks after 22 commercial buildings on maintenance agreements in Repair-CRM — and why the spring inspection turned the September leak into a one-visit fix.
- Apr 14Spring inspection, generated by the plan. Harbor Warehouse is one of 22 buildings on twice-yearly agreements; the job appeared on the board when it fell due.In Repair-CRM: maintenance plan → recurring inspection jobs
- Apr 14Section B gets flagged. Ponding near the drain and a seam starting to open over dock 3. Eight photos and a note go on the building’s record; the repair is recommended, and the customer defers it to next year’s budget.In Repair-CRM: photos + notes per roof section
- Sep 19A storm, and the call comes in. Water over dock 3. The office drags the leak onto Crew 1 that afternoon, and the customer gets an “on my way” message.In Repair-CRM: emergency job dispatched with the GPS map
- Sep 19The crew already knows where to look. Section B’s April photos are on the phone — the seam they flagged is the one that opened. Patch, new flashing at the drain, before-and-after photos.In Repair-CRM: the building’s history on the crew’s phone
- Sep 19Signed and invoiced before the crew leaves. The facility manager signs on the glass; materials and 3.5 crew hours land on an itemized invoice in QuickBooks Online.In Repair-CRM: signature + itemized QBO invoice
- Oct 20Fall inspection, already on the board. The plan’s next visit is scheduled, with a note to re-check section B.In Repair-CRM: next inspection generated from the plan
| Seam repair, membrane patch, section B | $420.00 |
| Drain flashing replacement | $290.00 |
| Crew labor, 3.5 h @ $95 | $332.50 |
| Sealant & fasteners | $62.50 |
| Storm call-out | $75.00 |
| Total | $1,180.00 |
Illustrative example: the company, building and prices are invented to show the workflow; prices are typical US ranges, not quotes.
Reference
Commercial roof maintenance calendar
The schedule behind a maintenance agreement. NRCA recommends inspecting roofs at least twice a year; the rest is common practice — and every visit should leave a record.
| When | Why | What to document |
|---|---|---|
| Spring (April–May) | After winter: freeze-thaw damage, snow load, clogged drains | Photos per section, ponding and seam condition, drains and flashing |
| Fall (September–October) | Before winter: clear debris, fix small defects while they’re still small | Repairs done, deferred items with priority, photos per section |
| After severe weather | Hail, high wind or heavy snow can damage a roof between inspections | Storm date, damage photos, temporary repairs made |
| After rooftop work by other trades | HVAC and solar installers can puncture membranes and disturb flashing | What was installed, new penetrations, flashing condition |
| Every visit | Manufacturer warranties may require documented maintenance | Dated record, technician, photos, customer signature |
NRCA recommends a minimum of two roof inspections a year, in spring and fall; the other rows are common practice rather than a standard. Check each roof manufacturer’s warranty terms for its specific requirements.
QuickBooks Online
Roofing software for QuickBooks Online
Membrane, flashing, sealant, fasteners, inspection fees and crew rates live in QuickBooks Online as products and services — Repair-CRM syncs them both ways, so repair tickets and inspections land as itemized invoices at the right prices. For the wider picture, read our guide to roofing software with QuickBooks integration.
- Two-way customer & product sync — your QuickBooks Online records become the job catalog
- One-click invoices — a finalized job becomes an itemized QBO invoice, hours and parts included
- Listed on the Intuit QuickBooks App Store — see exactly how the sync works →
When we're not the right pick
- You run QuickBooks Desktop. Our sync is QuickBooks Online only — see the alternatives in our honest comparison.
- Most of your revenue is full replacements. Measurement reports, material ordering, insurance supplements and production scheduling are what AccuLynx, JobNimbus or Roofr are built for.
- You run 20+ crews. Small-team focus, deliberately.
FAQ
Roofing software — common questions
What is roofing software used for?
Is Repair-CRM for roof replacement or roof repair?
How often should a commercial roof be inspected?
Can it document roof inspections with photos per section?
Does roofing software integrate with QuickBooks?
How much does roofing software cost?
Run your next leak call through Repair-CRM
Import your customers from QuickBooks, add one building with its roof sections, and dispatch a real call. Free for 14 days.
Start 14-Day Free Trial → See pricingNo credit card · 4.9/5 on Capterra · QuickBooks App Store listed · From $19/month
Keep exploring: